Can multiple users enter the same database and edit records at the same time?
Where are the databases stored?
Is a separate license agreement required for Workstation vs. Concurrent use?
How is the ProCite Network program installed?
How are access rights assigned?
Can user-specific settings be saved locally for each user?
Can a user convert a version 3 database to version 4?

Workstation Specific Questions:
What are the advantages of the Workstation license?
Does the Workstation license allow an organization to reassign a user license?

Concurrent Specific Questions:
What are the advantages of the Concurrent license?
How does a customer determine the appropriate number of Concurrent licenses to purchase?
How is concurrent use controlled?
Is technical support available under the Concurrent license?

Can multiple users enter the same database and edit records at the same time?

No. Any number of users can open the same database with Read-Only access. You can place databases in a read-only folder to make sure the databases are always available to multiple users.

One user at a time can open a database with Read-Write access. The first user to enter a database with Read-Write access has exclusive rights to edit records, while others receive a "busy" message. The database is not available to others until the user with Read-Write access closes it. A database in use by another user, either Read-Write or Read-Only access, cannot be opened with Read-Write access.

Where are the databases stored?

Users can create an unlimited number of databases stored on either a network or a workstation.

The concurrent and workstation options each have separate license agreements. With the concurrent license, the customer is asked to identify the method (or metering program) to be used in controlling concurrent access on a license addendum.

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How is the ProCite Network program installed?

The installation procedures are described in the User’s Guide. ProCite supports network installation for client-server workgroup configurations (also peer-to-peer configurations for the workstation license). The ProCite Network program is  installed on a network server or on a workstation based on the licensing plan selected. Once the program is installed on the network or local hard drive, a workstation install must also be installed on each of the computers from which ProCite will be accessed.

How are access rights assigned?

The ProCite Network program lets the network administrator assign user rights for full access privileges, Read/Write/Create or read-only privileges. Rights are setup at the network operating system level.  Because the supported network operating systems provide their own setup procedures, a network utility program is not necessary and has not been included with ProCite Network program.

The network program also allows users to open databases in two modes when selecting Open Database from the file menu. Check the "open as read-only" box to adjust access to any database selected, otherwise access is automatically set to read-write. A user’s access options are first governed by the access rights setup by the network administrator.

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Can user-specific settings be saved locally, for example can users save their custom Output Styles on their local workstation?

Yes, it is recommended that users save these custom files on their workstation and not in a shared area. This protects the user’s files when other users many have access to the network.

Can a user convert an earlier version 3 or 4 database to version 5?

When you open databases created with earlier versions of ProCite, you are asked for permission to convert the files for ProCite 5. Click "Yes" and ProCite rebuilds in the new file format.

Once your databases are converted, and you have checked them for accuracy, you can uninstall the previous version of ProCite. See your User's Guide for instructions.

Unless you apply a language sort, your ProCite 5 databases are compatible with ProCite 4.03. If you have applied a language sort and want to share
with ProCite 4.03, simply delete the database file with the extension .pdx and ProCite will rebuild that file when you open the database with ProCite 4.03. ProCite 5 databases are not compatible with versions prior to 4.03.

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What are the advantages of the Workstation license?

 There are two primary advantages of the workstation license:

Licensed users have access to the program at all times. They are never denied access due to others already using the program, as can occur with concurrent use licenses.

Licensed users may install the full program on a notebook computer, so each licensed user is able to work both at the office and when the notebook is undocked, or portable.

Does the Workstation license allow an organization to reassign a user license, for example, if one member of a work group moves into another department and no longer needs to use ProCite, may their licensed be used to support another member?

Yes.

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The main advantage of the concurrent use license is it offers an economical way to support a broader pool of occasional users. By properly matching the number of concurrent use licenses to the usage patterns of the community being served, this form of licensing offers an effective solution.

From a user’s view, are there any disadvantages to the Concurrent license?

There are two potential disadvantages:

Users are allowed to run the program only while connected to the network, that is, users may not install the program on a portable, or remote computer for use away from the network.

When all concurrent accesses are active, it is possible to be denied access to ProCite. Denied access means users will not be able to launch the program, or cite references from their word processor (using Cite While You Write), or download references into ProCite from the Web of Science, Current Contents Connect, Reference Update or BookWhere.

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Generally, the appropriate ratio of users to concurrent licenses is 4:1. In other words, to support 40 total users the customer should purchase a 10 user concurrent license. This ratio may vary somewhat based on how actively the pool of users accesses the program (directly and indirectly when writing manuscripts  and exporting from ISI databases such as Web of Science).

Concurrent use is governed by the user’s network administrator and their local network. Concurrent access can be controlled either by the network operating system (some networks can specify concurrent access limits), or by metering software programs such as KeyServ, SiteMeter, among others.

Yes.

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